Merge Field Formatting in Microsoft Word. Seems like ever since version 2. XP, formatting just isn't right in mail. A few of the problems that are caused: Leading zeroes are dropped from zip codes. Currency doesn't show up with a dollar sign and two decimals. Dates come out wrong. After you alter the field codes, you must update the fields to see the.
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This is accomplished by any of the following methods: Print preview. Print. Save, close and reopen. Ctrl+A to select all, then F9 to update. Here's the key. Our sample data source (in Excel) looks like this: Create your mail merge normally and preview one of the records. If the field. doesn't come out right, then turn on viewing of your fields codes. This is most. easily done by hitting Alt+F9 (it's a toggle, so hit Alt+F9 to turn off again. Then, a zip code merge field will look like this.
Note that the zip code has lost its leading zeroes, and the. The date seems okay, but maybe we want it to. June 1. 5, 2. 00.
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So let's see how it's done. Hit Alt+F9 or go to Tools.
The same document now displays as. I've widened the table cells so the fields are easier for us to read. Now edit those field codes to read as shown in the next graphic. The Formulas, Functions and Visual Basic procedures on.
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